A Teacher’s Guide to Educational Travel

Teaching is a very rewarding profession, and when you have the opportunity to take your class on an educational field trip, then it’s even better. Sometimes educational travel offers the opportunity to see your students get excited about learning that you didn’t get to witness in the classroom. If you’ve ever considered the option of educational travel for your class, then keep reading to learn all of our suggestions for making it as smooth as possible.

At Sonshine Educational Tours, we offer trips to a wide variety of destinations, including Florida, Washington, D.C., Chicago, Philadelphia, New York, Virginia, Boston, Atlanta, and more. Whether you are interested in taking a group of high school students to tour some colleges, or you’d like to help your students dive deeper into history, we can help. Contact us today to discuss your trip ideas and book your educational travel today.

1. Communicate With Parents

One piece that will help your trip to run more smoothly is to provide as much information as possible, as frequently as possible, with parents. Most parents will appreciate having a clear picture of their child’s itinerary, lodging, and travel plans. For many families, this will be the first time that their child has traveled such a long distance for any length of time without the rest of the family. Supplying detailed information about the entire trip will help to allay any fears their parents might have. It will also help to solidify their confidence in your planning and travel arrangements.

2. Be Accessible

On the topic of communication, make sure that all parents are informed as to how they can communicate with you at any point during the trip should the need arise. In this day and age of cell phones, they’ll likely be able to contact their child when they need to, but having access to the adult in charge of the educational travel will go a long way towards making them feel even more comfortable.

3. Enlist Qualified Chaperones

When you book your educational travel with Sonshine Educational Tours, we’ll take care of all the planning details, including providing a tour guide. When it comes to managing all the students in your group, however, it is wise to ask parents to come along as chaperones. The best parents to select for your trip are those who have good rapport with the students, can command their respect, and will work with you to keep things running smoothly. While many parents will probably want to accompany their child on the field trip, not everyone will make a great chaperone. Be sure to choose those parents who will support your rules, set good behavior expectations, and lead by example.

4. Clarify Schedule Details

When you are on an educational tour, it’s important that everyone, especially the adults, understand the importance of sticking to the schedule for the day. Sadly, there will never be enough time to do everything that everybody would like to do. At the same time, you don’t want to miss visiting a museum or exhibit due to one portion of your group holding up everyone else. On that note, make sure the chaperones have a clear understanding of what your group is doing for the day so that they can make good decisions when it comes to visiting gift shops and cafes.

5. Take Lots of Pictures

When you’re in charge of a field trip, it’s very easy to get caught up in the details of keeping track of all your students and making sure that everything is happening as it should. While those things are important, it’s equally important to take as many pictures as possible during your trip. Some of the pictures may be used in your school’s yearbook, some may be used in your school’s newsletter, and some you will want to save for your own photo album or scrapbook.

6. Thank You Cards

One of the biggest reasons that any school trip goes smoothly is thanks to the chaperones. If you’ve had good chaperones, then you know just how beneficial they are! While you probably thanked them multiple times over the course of the trip, it’s important to send an official thank you once the trip is done. How you do this is up to you, and we have a few suggestions in case you need them.

  • Have your students make cards for the parent in charge of their group
  • Handwrite cards to each chaperone yourself
  • Send ecards
  • Create cards using the photographs you took
  • Make a collage card for each parent

No matter what you choose to do, you can be sure that the parents will appreciate the time you took to thank them for their volunteer work.

At Sonshine Educational Travel, we have seen just how beneficial it is for students to explore some of the very places they’ve been studying at school. If you have ever thought about educational travel options for your students, then please contact us to learn how we take care of all the planning details for you. Learn about all of the travel options available so that you can book the tour that best suits your needs.